New SOP & SAP for Philately Stamps

New procedure for sale of Philately stamps and its accounting

In order to account the sale of philately stamps separately and to project the same as part of BD revenue, Postal directorate has modified the procedure of accounting of sale of philately stamps.  CEPT, Mysore has done modification in the Meghdoot package according to the new procedure and implemented same through Meghdoot 7.9.2 update.  Following are the new procedures.

1.  Till now there is no separate provision (either in Point of Sale OR in Treasury) for sale of Philately Stamps.  The consolidated stamps balance available with Treasurer includes postage stamps and philately stamps.    Similarly, the stamps sale of both postage and philately stamps (all kinds of stamps) is taken together to raise the cash balance of the Treasurer and there is no separate category/head of account for showing in Summary/Cash Book etc.,

2.   Now,  a  Separate  Account  head  'Philatelystamps' is  created  for  the  purpose of incorporating  the  sale  proceeds  of  Philately  Stamps  at  Post  Offices  in  their  Daily account/ HO Summary/Cash Book etc.,

3.  This new head of account will be used by Point of Sale, Sub Accounts and Treasury modules in order to account for the sale proceeds of Philately Stamps into proper head of account.

4.  The modifications have been done in Point of Sale and Treasury modules. The following procedure in Point of Sale and Treasury modules has to be strictly adopted in order to account for the sale proceeds of Philately Stamps:

Modifications in Point of Sale

5.  In Point of Sale module,    Sale of Philately stamps can be done through the option: Operator - Financial - Unclassified Receipt – General. When this option is selected, UCR purpose ‘Philately Stamps - Sale’ will be available to the Operator.   The operator can select this option and account for the sale proceeds of Philately Stamps. Screen shot of the option is as under

6.   In order to facilitate segregation of different categories of philately stamps, provision has been made available to the Point of Sale supervisor to configure different categories such as Stamps on Gandhi, Sachin Tendulkar etc.,    The categories of Philately stamps can be configured by the Supervisor of the Point of Sale module.    All the categories configured by the Supervisor will be available to the operator (as shown in the screen shot at point no.3), while making sale of Philately stamps.

7.  Detailed Philately Stamps sale report (category wise) is available in Point of Sale application through the option:     Operator - Reports - Other Reports -Detailed UCR Reports.  

If the Licenced Stamp Vendor/Point of Sale counter PA is making regular sales of Philately stamps by the way of recoup/ replenishing from Treasurer handing over the Cash, then the amount of Philately stamps sales will be accounted for in the Daily account/ HO Summary directly from treasury itself. Therefore, in such cases, there is no need for entering the amount of Philately Stamps sold at Counter again through POS application.

Modifications in Treasury module

 8.  Till now there is no separate provision for sale of Philately Stamps.   The consolidated stamps balance available with Treasurer includes postage stamps and philately stamps.  Similarly, the stamps sales of both postage and philately stamps (all kinds of stamps)   is taken together to raise the Cash/Cheque balance of the Treasurer and there is no separate category/head of account for showing amount of Sales in HO Summary/Cash Book etc.

9.   Now, a Separate Account head 'Philatelystamps' under General Receipts is created for the purpose of incorporating the sale proceeds of Philately Stamps at Post Offices in their Daily account/ HO Summary/Cash Book etc.,    New Stamp Category ‘PHILSTAMPS’ is created for the purpose of uniqueness of the philately Stamps category to segregate the sale proceeds.

10.  As there will be already some stock of Philately Stamps which might have been mixed up in Treasury module with either Postage Stamps category/custom created stamps category, entire existing stock has to be first migrated to the newly created Stamps Category.

11. Treasury Supervisor has to configure the existing denominations of Philately Stamps at the PO through the Option Masters—Stamps Denomination as shown below:

12. Afterwards, Treasurer/ Stamps Treasurer who is having the stock of Philately Stamps has to exchange all the existing philately stamps (mixed with Postage stamps OR available in another user defined category like philately etc.,) through the Option Treasurer – Payments—Exchange as a onetime measurer. First Receipts--select Stamps Option with New category of PHILSTAMPS and afterwards Issues with Stamps Option again of existing philately stamps.

13. With the above process, all the existing philately stamps of the PO (mixed with Postage stamps OR available in another user defined category like philately etc.,) will come under the New Stamp Category PHILSTAMPS. There will not be any change in the Total Stamp Balance amount of the Treasurer concerned.

14. Now, Bulk sales of Philately stamps done by Treasurer can be made through the existing option Treasurer –Tools—Stamps Sales with mode of Receipts as Cash/Cheque and Issues as Philately  Stamps  of  available  denomination.  Configuration of Bulk Customers/Stamp Vendors to be done by the supervisor through the existing option Masters—Stamp Vendors.

15. Sale proceeds of Philately stamps will be reflected in the Stamp Balance Report, Stamps

16. In the TCB Report, the amount of Sale of Philately Stamps through Cash/Cheque will be included in the Closing Cash/Cheque balances of the concerned treasurer as per the existing provisions of the application

17. In the daily account / HO Summary, the amount Philately Stamps Sold will be reflected under Receipt Side against the new head of account 'Philatelystamps'.  Since, there is no additional revenue to the Balance of the PO, (As Stamp balance only is converted to Cash/Cheque balance) an additional entry under payment side will be reflected in the HO Summary/ Daily account against the Head of account ‘PhilStampsAdjmt’.

18. The amount of Stamps Sales of other regular Postage Stamps/Revenue/CRF Stamps will continue to be part of Cash/Cheque balance without any adjustment.

19. The procedure prescribed above is only for separate accounting of Philately Stamps sold in Bulk through Treasury application. There is no change in other options of Sales/ supply of stamps to SOs/BOs.

Courtesy : http://bnjho.blogspot.in/ & sapost.blogspot.in

Discontinuance of CRF Stamps from 1st April 2015

My Stamp - an overview

‘My Stamp’ is the brand name for personalized sheets of Postage Stamps of India Post. The personalization is achieved by printing a thumb nail photograph of the customer images and logos of institutions, or images of artwork, heritage buildings, famous tourist places, historical cities, wildlife, other animals and birds etc., alongside the selected Commemorative Postage Stamp.

‘My Stamp’ was first introduced in India during the World Philatelic Exhibition, ‘INDIPEX-2011’. There was considerable demand for it during the exhibition and many requests to resume its printing have since been received. This enthusiasm from stamp lovers prompted India Post to extend the ‘My Stamp’ scheme to cover all Postal Circles. This scheme is available in selected Philatelic Bureaux and counters /Important Post offices/Post Offices situated at tourist places. Selected themes are available at selected My Stamp Counters.

Customer:-

1. (i) The customer will fill the My Stamp Order Form indicating choice of stamps from available stamp sheetlets. The filled in form is to be handed over to the operator after being duly signed on the order form (not on acknowledgement portion) and on reverse also on the space provided for signature of customer. He/She will have to produce any ID proof issued by Govt. Authority. (ii) He will make the appropriate payment to counter clerk and also receive the acknowledgement slip. The cost of one My Stamp sheet is Rs. 300/-.

(iii) He can get his/her photograph clicked or provide the same in hard/soft copy. Customer can also provide a copy of family photograph/photos of friends, relatives etc. for getting My Stamp. The images and logo of institutions or images of artwork, heritage buildings, famous tourist places, historical cities, wildlife, other animals and birds etc. can also be considered in place of photograph of individuals provided the same are furnished by the customer in hard/soft copy. However, the images so used should be free of copy right restrictions.

(iv) Applications for ‘My Stamp’ from corporate customers will also be considered. The application alongwith Order Form needs to be submitted by an authorised signatory. This should be accompanied by a valid ID proof of authorised signatory issued by the organization/company. A minimum quantity of 100 sheets will be mandatory for corporate customers. Images or Logo of the corporate organizations can be printed alongside the stamp.

(v) The delivery of ‘My Stamp’ sheetlets will be effected, after the required processing time.

(vi) In case of exhibition/ extension counter, the customer will also have the option to collect his/her sheetlets in seven working days from same counter or any other specified office.

(vii) The customer is required to collect his/her stamp sheetlets within 07 working days during office hours. No responsibility will rest on the Department of Posts for loss of the said stamp after this period.

(viii) Blank sheetlets will not be supplied to the customer, and printed sheets, once given, will not be taken back.

(ix) The payments made are not refundable.

Photographs:-

(i) Customer may get his/her photograph clicked at the counter or handover the same in softcopy/Hardcopy. The customers may give soft/hard copy of the photograph of their relatives/friends/family, logo/symbol, images of artwork, heritage buildings, famous tourist places, historical cities, wild life, other animals and birds etc., subject to such images not being of offensive nature in any way.

(ii) Camera of appropriate specifications is being used by Department of Posts, but no responsibility of photo quality lies with the Department.

(iii) No photo editing will be done by operator.

(iv) Customer will be fully responsible for his/her Softcopy/Hard copy photograph quality. The customer will also be responsible for any issues of propriety of the image brought by him for printing on ‘My Stamp’ sheets, including copy right issues.

Note :- The Corporate Customers will be required to submit an application on their official letter pad. Individuals can also get the photo clicked on the spot.

Delivery and Dispatch:-

(i) The customer will have to produce the acknowledgement slip, duly signed, at the time of delivery.

(ii) If customer is unable to collect his/her stamps personally, he has the option of appointing a receiver with an authority letter with attested signatures of the receiver and the acknowledgement slip. The receiver should carry a photo ID Proof issued by any Govt. Organization.

(iii) The customer may request for ‘My Stamp’ to be delivered by post. It may be delivered by registered post or Speed Post. The delivery charges will be borne by the customer.

Note:-The Department of Posts is not responsible for any technical fault and delivery delay due to technical fault or shortage of stock.

Discount Slabs

The more a customer buys the My Stamp the more he gains. The discount structure is detailed below.

S.No.	No. of My Stamp Sheetlets	Discount
1	Purchase of 2 -100 My Stamp Sheetlets	10% discount
2	Purchase of more than 100 My Stamp Sheetlets	20% discount

Note: Discount of 20% will be allowed only on additional sheetlets over 100. For e.g if a customer purchases 200 My Stamp sheetlets, he will get 10% discount on first 100 sheetlets and 20% discount on sheetlets over and above the first 100 sheetlets.

The above discounts are to be given only to such customers who buy My Stamps from such Post Office counters that are manned by postal officials such as Philatelic Bureaus/Counter/Postal/Philatelic Museums and where hardware, space and manpower is not outsourced.

More details, pl visit http://postagestamps.gov.in/MyStamp.aspx

Philately exhibition in Kerala displays world's first and rare stamps

Some unique and rare stamps, ranging from the world's first 'Penny Black' to India's heritage stamps are on display at a two-day philately exhibition called 'Kochipex 2014'. 

Stamps depicting Jesus Christ's life (birth to resurrection) and painter-sculptor Leonardo da Vinci's 'Vitrovian Man' were also on display at the exhibition.

The exhibition that started with a ceremonial function was a visual treat for the enthusiasts and stamp collectors.

The exhibition also gave a chance to exhibit collection of coins and Indian rupee notes for the collectors.

Stamps carrying photos of former politicians and greats like Jawaharlal Nehru, Indira Gandhi and Mahatma Gandhi among others also attracted visitors.

M. Venkateswarlu, Post Master-General, said such exhibitions should be organised regularly across the country to encourage the hobby of collecting stamps, especially among students.

"Here, we are conducting a district level philatelic exhibition in Ernakulam for two days, starting from today and tomorrow also we have kept these stamps for exhibition. Professor K.V. Thomas, honourable lawmaker, has inaugurated this exhibition," said Venkateswarlu.

The postal department had arranged stamps in various segments and themes such as devotional, personality and celebrities, places of importance and rare ones including nature and 'mystamp'.

A stamp collector, Atish Kumar Jain, said Indian stamps are mostly based on famous personalities while foreign stamps depict various themes.

"I have been collecting stamps for the past 12 years. My collection is generally based on printing mistakes and errors. I collect different types of stamps that have gold, silver on it, stamps that glitter at night. But mainly I collect stamps with printing mistakes," said Jain.

The event would also feature philatelic quiz, painting and letter writing competition for school children.

The Department of Posts would evaluate the entries under competition segment and awards would be presented to the winning exhibits.

Source: business-standard.com

Bogus Stamps

CPMG released Stamps towards Rajendra Cholan

Ramanashram Date Stamp release by PMG, CCR

Musicians Stamp release at Chennai
Pattammal, 7 other musicians to smile from postal covers
CHENNAI: Music lovers and philately enthusiasts can soon buy stamps featuring eight legendary musicians, including D K Pattammal. Postmaster general Merwin Alexander said the stamps will be released on September 3 by India Post in association with Brahma Gana Sabha. The stamps will be up for sale from September 4 at Anna Road head post office and post offices across the state. The other musicians in whose memory the stamps have been launched are sarod maestro Ali Akbar Khan, sitarists Pandit Ravi Shankar and Ustad Vilayat Khan, and vocalists Bhimsen Joshi, Mallikarjun Mansur, Kumar Gandharva and Gangubai Hangal. Alexander said, "There have been many who have nurtured Indian classical music and made its presence felt across the country and abroad. India Post is paying tribute to such artists by releasing eight stamps in their memory." He said music lovers from all walks of life, philately enthusiasts and the public in general are welcome to attend the event. Five million pieces of the stamps have been printed at the security printing press in Hyderabad, he added. http://timesofindia.indiatimes.com/city/chennai/Pattammal-7-other-musicians-to-smile-from-postal-covers/articleshow/40946405.cms ============================================================================== Ms. Nithyasree receiving My Stamp from Chief PMG, TN.

Dr. Nalli receiving My Stamp from Chief PMG. TN.

Pre-function : NITHYASRI Singer, NALLI KUPPUSAMY Chettiar with PMG, CCR.

PMG, CCR FB.